The 26th Annual

Ye Merrie Greenwood Renaissance Faire

Howard Amon Park, Richland Washington
June 23& June 24, 2012
Merchandise Vendor Application

Basis For Acceptance:
No application will be considered if the registration form is not completely filled out . All entries will be screened from photographs, unless waived by the director. The criteria for selection will be quality, conformance with the requirements of this application, and suitability of the work to the historical ambiance of the Renaissance period. All vendors will be expected to participate both days. ALL VENDORS AND HELPERS ARE REQUIRED TO WEAR A RENAISSANCE COSTUME and decorate their booths in the style ofTudor England.

Unless otherwise advised, please include with your application:

  1. A representative list of the items to be displayed at your booth. Please identify items that are original work, and those that are commercially available resale items.
  2. A price range of the works to be displayed.
  3. Three to five photographs which show a true representation of your work, costumes & booth.
  4. A 4 x 9, STANDARD SIZE BUSINESS ENVELOPE, self-addressed and STAMPED.

 Fees and Registration:
A registration fee of $48.00 for a 10x10 space, plus an additional $3.00 per foot fee for a booth frontage that exceeds 10 feet, not to exceed 22x22 unless “Grand Fathered” by the director, must be submitted with the completed application form to be considered. (if a returning vendor must delay due to financial reasons, the vendor can call the director and a space may be reserved) Checks should be made out to: “Ye Merrie Greenwood Players”. The fee will be refunded to those not accepted. No refund will be made if the work is rejected at the show for misrepresentation, or if the vendor cancels after being accepted. Groups wishing to only demonstrate various crafts or trades may be exempted from paying the registration fee, but must adhere to the same regulations stipulated for the vendors.

Deadline:
Registrations must be received NO LATER THAN APRIL 13, 2012. Vendors will be notified of acceptance after April 27, 2012.If you cannot send a check due to financial reasons by April 13, contact the director. It is possible that a space may be held for you. However, the fully filled out application must be sent in by April 13none the less.

Sales:
Vendors will be responsible for handling their own sales, and for the collecting and paying of Washington State Sales Tax. (WSST) All retail sales should be reported to Richland’s tax code0304. A WSST number MUST be listed on the registration form. If you do not have a WSST number, your registration cannot be considered. Please double check your number, because it will be verified with the State of Washington. To obtain an WSST for out of state vendors, youmay contact them at: WA Department Of Revenue, P O Box 7220, Kennewick WA 9933, 1-800-647-7706

Resale:
Resale appropriate to the time period, such as books, clothing, clothing patterns, knives, etc., will be permitted. (if your inventory has more than 25% resale merchandise, it is categorized as a resale booth and will be placed accordingly) Resale items must be clearly marked on the written representation of items for sale.  

Space:
Pre-assigned booth spaces are 10 x 10feet .Make certain that the dimensions of your booth are accurate on the registration form as you will only be given a 10 x 10 foot space unless you specify otherwise. Requests for shade will be honored when possible. No electricity will be available for merchandise booths. 

Displays:
Vendors will be advised of their booth location when they check in. Vendors are responsible for providing all materials and for all construction and maintenance of their booths. Remember to fire proof any materials that may require it. Booths must have a fire extinguisher . Displays should be designed to withstand wind.NO MODERN APPEARING SIGNS OR NEON-TYPE SIGN OF ANY VARIETY MAY BE USED.

Set Up and Show Hours:
The Faire is open from 9:30 until 5:30 both days. Vendors may set up on Friday, from 9:00 A.M. until 5:00P.M.. THERE IS NO SET UP AFTER 5:00 P.M. ON FRIDAY WITHOUT PRIOR ARRAIGNMENTS WITH THE DIRECTOR. There is set up time available Saturday from 7:00 - 9:00 A.M.. Vehicles will not be allowed to remain on the grass and MUST be off the site by 9:30 A.M., as the gates will be opened to the public at that time. Booths may not be taken down or vehicles brought on the site until after 5:30 when the show is officially over.

Security/Risk/Liability:
In order to safeguard their merchandise, vendors will beallowed to stay on site overnight Friday and Saturday. We strongly advise all vendors to obtain their own liability insurance. There is limited access to potable water, and any open fire may pose a FIRE HAZARD, therefore, we request that no cooking be done in the park within the area of the Faire. There are bar-b-que pits located to the north of the Actor’s Area.. Due to City regulations no pets are allowed on the site unleashed .

Important: The names of ALL persons staying in the park overnight MUST be provided no later than two weeks before the event. Persons not listed will be detained by security until their identity can be verified. There will be security on the site. Persons found using or supplying illegal substances will be handed over to the authorities for prosecution.  

Indemnity and Hold Harmless Agreement:
All vendors signing the registration form hereby release Ye Merrie Greenwood Players and the City of Richland WA from responsibility for any damage or loss to said vendor’s property or any personal injury which the vendor or helpers may sustain while participating in Ye Merrie Greenwood Renaissance Faire. Further, they agree to abide by the rules, policies, and guidelines contained in the application and information letters.

Weapons Policy:
Weapons for sale must be peace bonded. It is the responsibility of the vendor to provide peace bonding. Persons purchasing weapons must be reminded that they may not remove the peace bonding while on the Faire site, as they will be asked to leave. Selling weapons to persons under 18 years old is not permitted without a parent present.

* On Site Camping: Important New Change, Please Read.
If you are camping in an RV or Trailer that will be parked on Lee Blvd. Extension you may camp from Friday to Monday, however there is an additional charge by the City of Richland of $10.00 per night. Please make out a check for the proper amount written to The City of Richland and give it to the folks at the Vendor Gate on Friday or Saturday when you check in. We will take your check to the city so that there is no confusion.

Vendors may camp on site either in their booths or in our “Actors’ Camping Area” on Friday and Saturday nights for free. There are no fires permitted. Further camping information will be provided when the Vendor is accepted in the show.

 Off Site Lodging:
Upon request a list of lodgings and campsites will be included in the acceptance packet. There are Motels and Restaurants within walking distance. Notice: Hotel/Motels fill up quickly, it is best to book your rooms early.  

Cancellations:
Please advise us immediately if you must cancel. No-shows will not be invited back. 

Rules for Participation:

  1. All work must be designed and executed by the accepted artist, unless the registration is clearly labeled as resale.
  2. Artist must be present with their work for the full two days of the Faire.
  3. All work shown must be for sale unless the registration form is clearly marked as demonstration.
  4. Only artists accepted in the jewelry category may display and sell jewelry.
  5. ALL VENDORS AND HELPERS MUST WEAR RENAISSANCE COSTUMES.No exceptions.

The Production Director reserves the right to make a determination on any of the above rules.

 

Send all mail inquires and application forms to: Ye Merrie Greenwood Players, 6015 W 20th Avenue

Kennewick WA 99338-1502 Acceptance packets will not be mailed before April 20, 2012 .

 

YOUR NAME______________________________________________PHONE_____________________________
BUSINESS OR ORGANIZATION NAME __________________________________________________________
ADDRESS_____________________________________________________________________________________
(Street address, City, State, Zip Code)
CONTACT NAME & PHONE # IF DIFFERENT FROM ABOVE _______________________________________
EMAIL________________________________________________________________________________________
WASHINGTON STATE TAX NUMBER____________________________________________________________
 NAME UNDER WHICH SALES TAX NUMBER WAS GRANTED_____________________________________
 MAKE, MODEL AND LICENSE # OF VEHICLE ____________________________________________________
_______________________________________________________________________________________________
NAMES OF HELPERS :
Please write names on the back of this application. Any additional names may be listed on a separate sheet and included with registration form
CATEGORY (please check all applicable )
ORIGINAL ART_____ RESALE ITEMS_____ DEMONSTRATING_____
(75% original work) (over 25% resale merchandise)
DESCRIBE WORK
_______________________________________________________________________________________________
_______________________________________________________________________________________________
_______________________________________________________________________________________________
____________________ ___________________________________________________________________________

DESCRIBE BOOTH ( exact booth size with any guide wires , denote frontage size, describe appearance)
_______________________________________________________________________________________________
_______________________________________________________________________________________________
_______________________________________________________________________________________________
_______________________________________________________________________________________________
If accepted, please send me :

My signature certifies that I am the artist/vendor who will be selling the work described. I have read and understood the rules and guidelines set forth in the Application form for Ye Merrie Greenwood Renaissance Faire, and agree to indemnify, hold harmless, and defend any action against Ye Merrie Greenwood Renaissance Faire, Ye Merrie Greenwood Players, and the City of Richland from and against all liability whatsoever arising from my participation in Ye Merrie Greenwood Renaissance Faire.

Signature ________________________________________________ Date________________________

Remember to enclose:

Mail Application Form to: Ye Merrie Greenwood Players, 6015 W. 20th Avenue ,Kennewick WA 99338-1502